Welcome to the Dream Team

Thank you for your continued commitment to YSC and the Canada-Wide Science Fair! The CWSF would not be possible without this incredible team of volunteers.

Each of your contributions will play a large role in the overall experience for our finalists and delegates. Thank you, thank you, thank you. We look forward to being on-site and seeing everyone in person soon!

  • Team UV Group Chat – see the Discussions page; there is a private channel for us
  • Schedule– this is the latest version of the schedule
  • Team UV meeting recordings – review missed meetings here
  • Team UV Materials (including the full logistics grid) – it’s important that everyone has looked at the files in this folder prior to CWSF! The logistics grid is your go-to document — please review it to see if you’ve been assigned any specific tasks beyond your regular role. We’ll also print it large-scale for quick reference in the office.
  • Our Team – everyone on Team UV! You’re encouraged to add a bio and picture to your profile so that other Team UV members and the participants of the CWSF know who you are.

Key Facts

  • 390 finalists, 339 projects, 131 delegates
  • 39 exhibitors in STEM Expo with an expected 6,000 public visitors
  • 8% identify as Indigenous, 48% identify as a Person of Colour, 58% identify as female
  • 4 guest finalists from Taiwan, 1 guest finalist from Mexico (plus chaperones)

Fair Week Details

On-Campus Arrival

When you arrive on campus head to the Team UV office to retrieve your keys, gather your name tags and welcome kit.

Accommodation

For everyone on campus, we will be staying in Elizabeth Parr-Johnston residence. Each suite has a shared washroom and a common space. Towels are provided but be sure to bring your own shower products. There will be a towel exchange mid-week on Wednesday. UNB has also provided a Welcome to UNB Summer Accommodation guide with some essential information for your stay.

Office Space

KIN201 (Team UV Office) and KIN204 (Ambassadors space) – Kinesiology Building

Campus Wi-Fi

Wi-Fi Network Name: CWSF-Staff

Password: CW$F_teamUV

Accommodation Wi-Fi

Wi-Fi Network Name: (Your room number)

Password: stayatunb2025

Printer Setup

For those that need to connect to a printer, here are the relevant set up instructions.

  1. Make sure you’re connected to the CWSF-Staff WiFi network
  2. Download and install the printer driver from the relevant link listed below
  3. Head into your computer settings, go to Printers > Add Printer. You will be adding the printer using the IP address of the printer below. Once you’ve entered the IP address, it should automatically select the correct print driver that you just installed. That’s it!

Driving to Campus:

There is no cost to park while on campus – thanks to UNB 😊  

Just please avoid parking in any space marked as “Staff/Faculty.” 

What to Wear:

The dress code is casual throughout the week. You’ll receive a couple of Team UV shirts to wear during the event — and we encourage you to dress comfortably while still keeping it professional.

Comfortable footwear is recommended!

On-Call Schedule

Reminder for the team that we have an on-call schedule this year – please check what night is your night here. 

Security and Safety at CWSF 2025

The safety and security of all CWSF participants are our top priority at the University of New Brunswick campus. Here’s what you need to know:

Emergency Procedures

All delegates, Team UV and volunteers will receive an emergency process card in their name tag pouches. For reference:

  • For life-threatening emergencies, call 911 first, then follow the steps below
  • For on-campus emergencies:
    1. Call Campus Security: 506-453-4830
    2. In ProjectZone/STEM Expo: Alert First Aid/Security/Info Booth
    3. Notify Team UV: 416-341-0040
  • For off-campus emergencies:
    1. Notify Team UV: 416-341-0040

Emergency Action Plan

The CWSF Emergency Action Plan provides step-by-step protocols for handling potential emergency situations during the fair, from medical incidents to missing participants. All Team UV members should familiarize themselves with the contact procedures and their role-specific responsibilities outlined in this living document.

Incident Reporting

After any emergency has been addressed:

  • For safety, security or behavioural incidents (including incidents occurring between participants, delegates, volunteers, or Team UV members): Submit an Incident Report
  • For health or medical issues: Complete the Health Issue Documentation form

General Security

  • Campus security operates 24/7 throughout the week
  • The Project Zone will be locked each night, but finalists should not leave valuable or delicate items (laptops, tablets, prototypes, etc.) at their project display overnight
  • Nametags must be worn at all times during the CWSF program—they serve as identification for meals, activities, and security purposes

Share Your Photos/Videos

We’d love to capture the magic of CWSF 2025 through your eyes. Throughout the week, we encourage Team UV members to take photos and videos of the incredible moments they witness. If you’d like to share any of your photos or videos, we’ve set up a simple upload collection where you can choose which files to upload.

Chatrooms

Team UV members are added by default to the Team UV chatroom. There are however, other chatrooms that you might be interested in joining.

If you don’t wish to receive notifications (or email notifications) for every message sent in a chatroom, but you still wish to join and participate in the conversation, after joining, you can click the three dots next to the chatroom name and select “Mute conversation.”

Useful Pages