Delegate Information
This page will continue to be regularly updated as we get closer to the Canada-Wide Science Fair
As a delegate, you are pivotal in providing guidance, support, and encouragement to the bright young minds representing your region. Your dedication and commitment to nurturing the potential of these young scientists is invaluable to their success and the future of STEM in Canada.
Whether this is your first Canada-Wide Science Fair Experience, or one of many, we welcome you! Please use this page for reference throughout the week—in particular, we invite you to read the Finalist and Delegate guides, which hold a vast amount of information that will be imperative for a successful week. We will also be going over an array of important information during your on-site Delegate Orientation on Sunday.
We hope that you have a fun and memorable week alongside your finalists!
Delegate Guide
We’ve created a comprehensive Delegate Guide that outlines your responsibilities, provides essential information about the fair, and offers guidance on supporting your finalists throughout the event. The guide covers everything from pre-fair preparations and communication strategies to on-site logistics and post-fair reflections. We strongly encourage you to review this guide thoroughly, as well as familiarize yourself with the Finalist Guide to fully understand your participants’ experience. By understanding both perspectives, you’ll be better equipped to provide the support and guidance that makes CWSF successful for everyone involved.
We also recommend sharing our Parents & Supporters page with the parents and guardians of your finalists, which includes a detailed Parent & Guardian Guide and valuable information to help them support their child’s CWSF journey.
Important Schedule Notes
Project Setup and Safety Check Process
This year we have shortened the Project Setup (including safety check) time to 2hrs to allow for 2 hours of public viewing where the ambassadors, delegates and members of the public can see the projects, and the finalists can practice their judging presentations in a live environment. It is important that regions are on-time and organized for project setup! To accommodate this shortened setup time period, we are also modifying the safety check process. Any simple checks (eg. log book, laptops, and posters) will be checked by the Ambassador team, while the more complicated safety checks will be conducted by our Safety team.
Lounges
While finalists are encouraged to make the most of the lounges available most evenings throughout the week, delegates are also encouraged to make the most of these spaces which provide a more relaxed opportunity to meet delegates from other regions.
Security and Safety at CWSF
The safety and security of all CWSF participants are our top priority at the University of New Brunswick campus. Here’s what you need to know:
Emergency Procedures
All delegates will receive an emergency process card in their name tag pouches. For reference:
- For life-threatening emergencies, call 911 first, then follow the steps below
- For on-campus emergencies:
- Call Campus Security: 506-453-4830
- In ProjectZone/STEM Expo: Alert First Aid/Security/Info Booth
- Notify Team UV: 416-341-0040
- For off-campus emergencies:
- Notify Team UV: 416-341-0040
Incident Reporting
After any emergency has been addressed:
- For safety, security or behavioural incidents: Submit an Incident Report
- For health or medical issues: Complete the Health Issue Documentation form
General Security
- Campus security operates 24/7 throughout the week
- The Project Zone will be locked each night, but finalists should not leave valuable or delicate items (laptops, tablets, prototypes, etc.) at their project display overnight
- Nametags must be worn at all times during the CWSF program—they serve as identification for meals, activities, and security purposes
Remember that while you’re responsible for your finalists, Team UV is here to support you. If you have any security or safety concerns at any point, please don’t hesitate to reach out.
On-Site Facilities and Amenities
Finalists and delegates can find more information about the campus amenities, including the WiFi details on our Campus Amenities page.
For delegates knowledge:
Finalists are not able to use the on-campus gym or pool facilities. During the week, however, there is scheduled free time during which they can use the sports fields for games and activities.
All meals will be served at the campus cafeteria, except for the Evening on the Town on Tuesday and Tour Day on Wednesday. Tuesday evening’s meal will be served off campus, and boxed lunches will be available for all finalists & delegates on Tour Day. Regional delegations may choose to sit together during mealtimes, but it is not required. You’re welcome to encourage your finalists to meet students from other regions during mealtimes, especially if they have previously gotten to know the finalists from their own region.
Stay Connected
We invite you to join our online Regional Network community to enhance the collaborative spirit further and foster ongoing growth and support for STEM fairs and youth STEM projects. The Regional Network is a community for members of regional STEM fair committees across Canada. It’s a platform designed to keep the conversation going long after the curtains close on this year’s CWSF. Here’s what the community offers:
- Stay Connected: Maintain ties with fellow delegates, educators, and STEM professionals you meet during the fair. Our network provides an easy way to keep these valuable connections alive throughout the year.
- Collaborate and Support: Collaboration is at the heart of innovation. The community is a space for brainstorming ideas, sharing resources, offering support, helping each other to overcome challenges and celebrating successes in organizing STEM fairs.
To join, send an email to communications@youthscience.ca with your name, region name and regional committee position (if applicable).